Privacy Policy

The Cana­di­an Dance Assembly(CDA) is com­mit­ted to pro­tect­ing the pri­va­cy of its mem­bers.

Personal Information Protection and Electronic Documents Act (PIPEDA):

Pro­tects per­son­al infor­ma­tion from improp­er use and dis­clo­sure

Gives the right to indi­vid­u­als to request infor­ma­tion about them­selves

Gives the right to indi­vid­u­als to request cor­rec­tions or addi­tions to their per­son­al infor­ma­tion if they feel there are inac­cu­ra­cies

For more infor­ma­tion, vis­it the Gov­ern­ment of Canada’s Pri­va­cy Com­mis­sion.

The Cana­di­an Dance Assem­bly (CDA) is com­mit­ted to pro­tect­ing the pri­va­cy of its mem­bers.

A Definition of Personal Information:

Per­son­al infor­ma­tion is any infor­ma­tion that can be used to dis­tin­guish, iden­ti­fy or con­tact a spe­cif­ic indi­vid­ual. This infor­ma­tion can include an indi­vid­u­al’s opin­ions or beliefs, as well as facts about, or relat­ed to, the indi­vid­ual.

Excep­tions: busi­ness con­tact infor­ma­tion and cer­tain pub­licly avail­able infor­ma­tion, such as that pub­lished in tele­phone direc­to­ries, are not con­sid­ered per­son­al infor­ma­tion.

Privacy Protection Commitment:

The Cana­di­an Dance Assem­bly is com­mit­ted to pro­tect­ing the pri­va­cy of the per­son­al infor­ma­tion of mem­bers, donors, sup­port­ers, cus­tomers, board of direc­tors, com­mit­tee mem­bers, staff, and oth­er stake­hold­ers.

What personal information is collected?

Sales Trans­ac­tions and Dona­tions: The Cana­di­an Dance Assem­bly may col­lect per­son­al infor­ma­tion such as email, address and phone num­ber from indi­vid­u­als becom­ing mem­bers, sign­ing up for a Dance Cur­rent sub­scrip­tion, mak­ing dona­tions, attend­ing con­fer­ences, work­shops or meet­ings. Orga­ni­za­tions may also be asked to com­plete an Orga­ni­za­tion­al Pro­file Form upon join­ing CDA.

Dance Map : CDA cur­rent­ly man­ages and main­tains the Dance Map, orig­i­nal­ly cre­at­ed through research under­tak­en by the Cana­da Coun­cil and the Ontario Arts Coun­cil. Any­one may sub­mit their infor­ma­tion to the dance map. Any­one can update their pro­file infor­ma­tion by log­ging into their account. Any per­son­al infor­ma­tion col­lect­ed is to help par­tic­i­pants man­age their entries.

Gov­er­nance: Per­son­al con­tact infor­ma­tion for board mem­bers, staff and com­mit­tee mem­bers may be col­lect­ed and will be main­tained in a data­base by des­ig­nat­ed Cana­di­an Dance Assem­bly staff.

Why is it collected, and what is it used for?

Sales trans­ac­tions and dona­tions: Infor­ma­tion regard­ing mem­bers is col­lect­ed by des­ig­nat­ed CDA staff to com­plete reg­is­tra­tions for mem­ber­ship, sign­ing up for a Dance Cur­rent sub­scrip­tions, events and dona­tions. It may also be used to issue tax receipts, invoic­es, or oth­er receipts relat­ed to a pur­chase or a dona­tion. Infor­ma­tion regard­ing mem­bers is col­lect­ed in order for CDA to sup­port mem­bers in the offer­ing and admin­is­tra­tion of pro­grams.

Orga­ni­za­tion­al Pro­file Form: The infor­ma­tion request­ed on this form is used anony­mous­ly by CDA for sta­tis­ti­cal and oth­er argu­men­ta­tive pur­pos­es.

Dance Map: Infor­ma­tion per­tain­ing to an orga­ni­za­tion is col­lect­ed for online list­ing in the Dance Map, mem­bers have the abil­i­ty to select which infor­ma­tion they wish to dis­play and make pub­lic and are able to update their infor­ma­tion on a reg­u­lar basis. CDA mon­i­tors and val­i­dates entries. Please note the Cana­di­an Dance Assem­bly is not respon­si­ble for inac­cu­rate list­ings. List­ings are sub­mit­ted by the pub­lic and man­aged by the pub­lic.

Gov­er­nance: As a char­i­ty we are required to sub­mit per­son­al infor­ma­tion for Board mem­bers for our annu­al Char­i­ty info return. Staff infor­ma­tion is obtained in order to process pay­roll and any T4 fil­ing. Any per­son­al infor­ma­tion is not re-dis­trib­uted with­out approval from the indi­vid­ual.

How is it collected?

Sales trans­ac­tions or dona­tions: This infor­ma­tion may be col­lect­ed through var­i­ous forms avail­able on the Cana­di­an Dance Assem­bly web­site or via email and may be sent in elec­tron­i­cal­ly, by mail or via Pay­pal. This infor­ma­tion might also be tak­en over the phone if request­ed.

Mem­bers: Mem­ber infor­ma­tion is col­lect­ed by mail, email, or phone by a des­ig­nat­ed Cana­di­an Dance Assem­bly per­son­nel. Infor­ma­tion per­tain­ing to the Dance Map is sub­mit­ted online through the Dance Map web­site.

Gov­er­nance: Board mem­bers, per­son­nel and com­mit­tee mem­bers’ con­tact infor­ma­tion is col­lect­ed by mail, phone or email by Cana­di­an Dance Assem­bly per­son­nel.

Web­site: If an indi­vid­ual makes a dona­tion through the CDA web­site or signs up for a membership/registers for an event online, the infor­ma­tion will be col­lect­ed through secure on-line forms and no cred­it card infor­ma­tion will be avail­able to either CDA or the third-par­ty sup­pli­er as it is encrypt­ed and goes direct­ly to the cred­it card com­pa­ny.

Where is it kept and who has access?

All con­tact infor­ma­tion for mem­bers, donors, cus­tomers, board of direc­tors, com­mit­tee mem­bers and per­son­nel is kept in a data­base main­tained by des­ig­nat­ed Cana­di­an Dance Assem­bly per­son­nel. This includes, if pro­vid­ed, per­son­al con­tact infor­ma­tion. The data­base does not include any finan­cial infor­ma­tion or details such as cred­it card num­bers.

Orig­i­nal order forms (which may include VISA num­bers as pro­vid­ed by an indi­vid­ual), and pho­to­copies of cheques are kept in fil­ing cab­i­nets in and office which is locked every night.

What security measures are used?

The data­base is acces­si­ble by des­ig­nat­ed Cana­di­an Dance Assem­bly per­son­nel only and is pass­word pro­tect­ed. Shared Files remain on a secured net­work acces­si­ble by CDA staff only.

To whom is it disclosed?

The Cana­di­an Dance Assem­bly does not dis­close per­son­al infor­ma­tion to any third par­ties except to The Dance Cur­rent for the ful­fill­ment of mem­ber­ship ben­e­fits or dur­ing a pay­ment trans­ac­tion when finan­cial infor­ma­tion is dis­closed to rel­e­vant finan­cial and cred­it insti­tu­tions in order to process the pay­ment.

The Cana­di­an Dance Assem­bly does not sell, trade or rent per­son­al infor­ma­tion to oth­er orga­ni­za­tions or indi­vid­u­als

The Cana­di­an Dance Assem­bly may include an opt-in or opt-out box on cer­tain order forms to ensure that indi­vid­u­als can receive The Dance Cur­rent Sub­scrip­tion.

Third party websites

The web­site con­tains links to oth­er web­sites. We are not respon­si­ble for the pri­va­cy poli­cies or prac­tices of third par­ty web­sites.

Updating information

From time to time, we may review our pri­va­cy pol­i­cy prac­tices and update our pol­i­cy. Please let us know if the per­son­al infor­ma­tion which we hold about you needs to be cor­rect­ed or updat­ed. You can unsub­scribe from our e‑bulletin list at any time by click­ing on the unsub­scribe but­ton at the bot­tom of the newslet­ter.

Contact

If you have any ques­tions about this pri­va­cy pol­i­cy or our treat­ment of your per­son­al data, please con­tact our office at info@dancecanada.net or 416–515-8444